Publication of new knowledge developed under sponsored projects is a fundamental responsibility of the University. The University retains the right to publish all work done under sponsored projects and Principal Investigators are encouraged to use all appropriate channels to disseminate the results of their work. Publication delays of a reasonable period are allowed to permit filing of a patent application, to permit review for possible premature disclosure of patent application information, and to review for inadvertent disclosure of a sponsor’s confidential information. In all cases, the final decision to publish rests with the University.

Cost Of Research

The University expects external sponsors to pay the actual costs of conducting the sponsored project. These costs include both the direct and the indirect (also know as facilities and administrative) cost obligations incurred by the University in the conduct of a project. The direct costs, that is, those costs that are clearly identified with and benefit a specific research project, include salaries, fringe benefits, equipment, supplies, travel, and other expenses. The indirect costs are those institutional research infrastructure costs that cannot be readily attributed to an individual project or monitored on an individual basis and include building and equipment use, operations, maintenance and utilities, general, departmental and sponsored projects administration, library, and capital improvements.

Each sponsored project is expected to pay its proportional share of these research infrastructure costs. This payment is based on the facilities and administrative cost rate that is negotiated annually (or multiple years) between the University and the U.S. Department of Health and Human Services. Since the facilities and administrative cost rate is based on the level of existing indirect costs associated with research, the facilities and administrative cost income received by the University (and all other institutions of higher education) is a reimbursement for actual costs incurred.

All research project budgets should include facilities and administrative costs as determined by this federally negotiated facilities and administrative cost rate. Exceptions to this policy may be considered if the sponsor has an established, written policy applicable to all potential proposers which deviates from these rates. All deviations are subject to UTD administrative approval in advance.

The following link contains information concerning the University’s rate agreement.

Conflict Of Interest

This policy is established to comply with the regulations of the Public Health Service (PHS) and the National Science Foundation (NSF), and the responsibility of The University of Texas at Dallas (UTD) to promote objectivity in research by requiring that an employee of the University who applies for grants or cooperative agreements from the federal government for research, educational activities, or otherwise submits a proposal for sponsored research funding from any entity ensures that there is no reasonable expectation that the design, conduct, and reporting of research will be biased by any Significant Financial Interest of an Investigator responsible for the research or other educational activity.

Researchers must have an approved, current, signed Conflict of Interest Form on file with OSP before a proposal can be processed. Based upon federal regulations and the University’s objective to maintain a research environment that promotes faithful attention to high ethical standards, this policy relating to conflicts of interest is to be administered in conjunction with Texas laws setting forth standards of conduct, Texas Government Code, Chapter 572, and the Code of Ethics of The University of Texas System, Part One, Chapter III , Section 4, Regent’s Rules and Regulations (see Attachment One to HOP § 5.11).

UTD Policy: PM-69.doc

Intellectual Property

The development, ownership, management, use, and marketing of intellectual property developed at the University are governed by The Intellectual Property Policy of The University of Texas System.

The policy may be found at the following site:

Intellectual property is any invention, creation, discovery, scientific or technological development, computer software, or other forms of expression of an idea arising from the activities of personnel covered by System policy. The System policy does not apply to faculty-authored written or visual work, except computer software, produced in the author’s professional field, and such faculty- authored work is owned by the creator.

When intellectual property results from work at the University that the creator believes may be of value, the creator must disclose such intellectual property to the University’s Intellectual Property Advisory Committee. Additional information regarding the process of invention disclosure is available through the Committee.

Negotiations with sponsors relating to intellectual property matters are the responsibility of the Office of Sponsored Projects and the University of Texas System as appropriate. Licensing agreements for the technology are handled by the Office of Technology Commercialization.

Research Integrity

Scholars and research personnel of the University are expected to adhere to the highest ethical standards for all research and scholarly work. It is the responsibility of every research investigator to maintain the integrity of research projects by keeping accurate, permanent, and auditable records of all experimental protocols, data, and findings. Misconduct in science and other scholarly activities is absolutely incompatible with the standards of the University and all allegations of such behavior will be handled promptly.

The University’s policy regarding research integrity may be found here.