A cost transfer is defined as an after-the-fact reallocation of a cost (expenditure) from one cost center to another. Cost transfer that move costs from or to a sponsored project cost center are monitored, reviewed, and approved by the Office of Post Award Management.

The University of Texas at Dallas follows the following guideline, Cost Transfers, which outlines cost transfers for grants, contracts, and sub-awards. This guideline follows the cost accounting standards as prescribed in OMB 2 CFR 200 (Uniform Guidance), UT System INT 152 Cost Transfer Policy, and The Office Of Finance Financial Reporting and Award Closeout for Sponsored Projects procedure.

Cost transfers involving sponsored projects are allowable only in special circumstances, including:

  • Error correction
  • Transfers between suballocations of the same sponsored project
  • Costs benefiting more than one project
  • Clearing potential or actual overruns
  • Disallowed costs