Budget Account to Proposal Crosswalk

Project Rollup Budget Overview Description Budget PS Account Definition Job Title Examples
C5011 ADMINISTRATIVE SALARIES Administrative Salaries ADMIN_SALARIES Administrative and Professional (A&P) positions are exempt executive or managerial (non-teaching) administrative positions engaged in strategic, tactical or operational management that have primary responsibility for the management of a department or operating unit; or, exempt specialized formal professional positions requiring advanced degrees, such as attorney, veterinarian, engineer or librarian. Research Associate, Research Scientist, Research Scientist Faculty, Visiting Lab Assistant, Visiting Scientist, Clinician, Program Manager, Project Supervisor, Director, Post Doc
C5021 FACULTY SALARIES Faculty Salary FACULTY_SALARY To record the payment of personnel employed by Institutions of Higher Education whose duties include teaching. PI'S & CO-Pis
C5024 LECTURERS Lecturers LECTURERS Used to pay UTD lecturers who are working on a training/educational project or seminar.
C5025 FACULTY ADD'L PAY Faculty - Additional Pay FAC_ADD_PAY
C5031 TEACHING ASST - SALARY Teaching Assistant Salaries TEACH_ASST_SAL To record the payment of salaries to individuals employed in positions which require student status as a condition of employment. Includes student assistants and teaching assistants. Students employed in classified positions which do not require student status as a condition of employment are to be coded as classified employees. Normally Teaching Assistants are not paid on contract and grant funds. This position is considered “teaching” and not research related. Due to our Human Resource system we get employees paid on C&G in this job title. For non-research awards
C5032 RESEARCH ASST - SALARY Research Assistant Salaries RSRCH_ASST_SAL Faculty member who have a research project and provide a Research Assistantship. Students holding these assistantships must be enrolled for a minimum of nine semester hours for each regular semester in which the assistantship is awarded. The Dean of each school designates the minimum semester hours for a summer session. Grad students
C5041 CLASSIFIED SALARIES Classified Salaries CLASSIFIED_SAL To record the payment of salaries of classified personnel employed by Institutions of Higher Education other than those listed as faculty, faculty equivalent, extension, or professional/administrative and who are part of the institution’s classification plan. Classified positions are non-teaching positions listed in the Classified Pay Plan. o Classified positions are non-teaching positions listed in the Classified Pay Plan. The assignment of a classification to a position is determined by the duties and level of responsibility of the position. Standardized job titles, job codes, job descriptions, and salary ranges have been established, and positions could be exempt or non-exempt Research Assistant I-III(note to be considered classified it will have numerical #), Research Engineering Sci Associate I-IV, Technical Staff Associate, Administrative Assistants/Secretary, Program Manager I-III, Lab Manager, Grants/Contracts Spec I-II, Software Sys Specialist I-IV, Admin Project Coordinator
C5050 BUDGET/OTH SALARY & WAGES Other Salary & Wages OTHER_SAL_WAGE To record wage payroll expenses Student Worker, Classified Temporary, A&P Temporary, Undergrad
C5061 LONGEVITY PAY Longevity Pay LONGEVITY_PAY To record the payment of longevity pay to authorized individuals. Payments will be made within the limits provided for by law.
C5500 BUDGET BENEFITS Benefits BENEFITS To record payments for vacation/FICA/Workers Comp. etc.
C6000 BUDGET M&O Budget M & O GEN_OP_SERVICES To record the payments for consumables/subscriptions/central stores/food(if allowable) etc. Will include Lab & Medical Supplies
C6100 BUDGET - PROFESSIONAL SERVICES Professional Services PROF_SERVICES To record payment for services rendered on a fee, contract, or other basis by a person, firm, corporation or, company recognized as possessing a high degrees of learning and responsibility in an area not mentioned under other expenditure codes. To record the payment for guest lecturers providing lecture services to the university. Travel expenses incurred by vendor should be included as part of the total cost of services. This code may be only used by Institutions of Higher Education. This should not be used for subject payments Consultant
C6210 BUDGET TRAVEL - LOCAL Travel - Local To record the payment of public transportation fare costs incurred during travel inside the United States by state employees, board or commission members and elected/appointed officials on state business. Includes payments made directly to public transportation companies or credit card issuers by state agencies for transportation expenses of its employees, officials, and board members.
C6240 BUDGET - FOREIGN TRAVEL Travel - Foreign TRAVEL_FOREIGN To record the payment of foreign travel claims. For the purpose of this code, foreign travel is defined as traveling to countries other than the United States. All travel expenses related to a foreign travel event are to be recorded under this code. This code includes travel to Mexico and Canada.
C6500 BUDGET - TELECOMMUNICATIONS Telecommunications TELECOMM To record payment of parts with a purchase value per part under $5,000 and supplies for telecommunications equipment. To record payment for rental or lease of telephones, telephone systems, and other telecommunications equipment.
C6700 BUDGET - RENTAL EQUIPMENT - LEASES/RENTALS Rental Equipment RENT_EQUIP_LEAS To record the payment for rental and lease of furnishings and equipment, office equipment, computer equipment, and media material. This will include Leases and Rentals
C6903 BUDGET - SUBJECT PAYMENTS Research Subject Payments RSRCH_SUBJ_PMT To record subject payments. These are payments for people that participate in research studies or testing. The key here is that they could be a UTD student, UTD employee or any other civilian that will be a subject in a lab testing environment. Research study(including online surveys), IRB necessary. This is IDC generating.
C6905 BUDGET - ANIMAL CARE Animal Care ANIMAL To record payment for animal care services provided by UTD animal care facility. Purchase of rats, mice, shipping and container cost to transport animals, food, crates, bedding, veterinary costs.
C7000 TUITION/SCHOLARSHIPS/ FELLOWSHIPS Scholarships & Fellowships SCHOLAR_FELLO To record payment for scholarships or fellowships that pay for tuition and fees directly. This includes GSS, AES and 3rd party. Also, scholarship/stipends that are used to pay a set amount. It could be used to pay tuition and fees if some other funding is paying for the student’s tuition and fees These are for student scholarships, fellowships, stipends. This is not IDC generating
C6903 BUDGET - SUBJECT PAYMENTS Research Subject Payments RSRCH_SUBJ_PMT To record subject payments. These are payments for people that participate in research studies or testing. The key here is that they could be a UTD student, UTD employee or any other civilian that will be a subject in a lab testing environment. Research study(including online surveys), IRB necessary. This is IDC generating.
C6905 BUDGET - ANIMAL CARE Animal Care ANIMAL To record payment for animal care services provided by UTD animal care facility. Purchase of rats, mice, shipping and container cost to transport animals, food, crates, bedding, veterinary costs.
C7000 TUITION/SCHOLARSHIPS/ FELLOWSHIPS Scholarships & Fellowships SCHOLAR_FELLOW To record payment for scholarships or fellowships that pay for tuition and fees directly. This includes GSS, AES and 3rd party. Also, scholarship/stipends that are used to pay a set amount. It could be used to pay tuition and fees if some other funding is paying for the student’s tuition and fees These are for student scholarships, fellowships, stipends. This is not IDC generating
C7010 PARTICIPANT SUPPORT Participant Payments PARTICIP_SUPP Costs used to pay program participant small non-compensatory stipends and possibly reimbursement of travel costs or other out-of-pocket costs incurred to support attendance at a workshop, conference, seminar, symposia or other short-term training or information sharing activity in support for the objective of obtaining a degree. Account 70101 & 70007 only Participants attending a conference or seminar. Not IDC generating. THESE WILL INCLUDE REU participants.
C6101 BUD-SUB F/ST NOTX ST AG >25K Any Fnd to Non State Agcy No F&A ANY FD-NONST-NF Subcontracts that are not federal or state pass thru >25k NO F&A Sub-Contract Federal/State Funds to Non-Texas State Agency - No F&A
C6102 BUD-SUB F/ST NOTX ST AG <25K Any Fund to Non State Agcy F&A SUB_FD/ST_N-ST_FA Subcontracts that are not federal or state pass thru <25k Sub-Contract Federal/State Funds to Non-Texas State Agency - F&A
C7400 BUD-SUB FD FND TX ST AG >25K Fed Funds to Tx St Agcy No F&A FED-TXSTA-NFA To record payment of subcontracts once the subcontract value exceeds $25,000 for state agencies using federal funds. Subcode used for reporting purposes for the Annual Financial Report, schedule A-1. Sub-Contract Federal Funds to Texas State Agency - No F&A Texas State Agency
C7401 BUD-SUB FD FND TX ST AG <25K Fed Funds to Tx St Agcy F&A FED-TXSTA-FA To record payment for the first $25,000 of any subcontract for state agencies using federal funds. Subcode used for reporting purposes for the Annual Financial Report, schedule A-1. Sub-Contract Federal Funds to Texas State Agency - F&A - Texas State Agency
C7500 BUD-SUB ST FND TX ST AG >25K State Fnd to Tx St Agcy No F&A STATE-TXST-NFA To record payment of subcontracts once the subcontract value exceeds $25,000 for state agencies using state funds. Subcode used for reporting purposes for the Annual Financial Report, schedule A-1. Sub-Contract State Funds to Texas State Agency - No F&A - Texas State Agency
C7501 BUD-SUB ST FND TX ST AG <25K State Fnd to Tx St Agcy F&A STATE-TXST-FA To record payment for the first $25,000 of any subcontract for state agencies using state funds. Subcode used for reporting purposes for the Annual Financial Report, schedule A-1. Sub-Contract State Funds to Texas State Agency - F&A - Texas State Agency
C6901 FABRICATION Fabrication FABRICATION This will have no F&A Account 69036 has been created for chip fabrication
C8000 BUDGET - CAPITAL Capital Equipment CAPITAL_EQUIP Single item worth more than $5,000 with a useful life of more than 1 year.
C8990 BUDGET - INDIRECT COSTS Facilities and Admin FAC_ADM To record Indirect costs

Issued: June 2015