Sponsor Approval Guidelines

Sponsor NCE Pre-Award Subcontracts PI Status Rebudgeting
NSF One time extension for up to 12 months may be approved institutionally. NSF must be notified with supporting reasons no later than 10 days prior to expiration date. Pre-award costs may be approved institutionally for cost incurred within 90 days preceding the effective date NSF prior approval required for subcontracts not included in the approved budget. NSF prior approval is required for change of PI, absence of PI for 3 months or more or reduction of PI effort by 25% or more. NSF prior approval is required for reallocation of funds budgeted for participant or trainee support costs.
NIH One time extension for up to 12 months may be approved institutionally. NIH must be notified with supporting reasons no later than 10 days prior to expiration date. Pre-award costs may be approved institutionally for cost incurred within 90 days preceding the effective date NIH prior approval required for subcontracts not included in the approved budget only if transfer would be to foreign component or result in change of scope. NIH prior approval is required for change of PI, absence of PI for 3 months or more or reduction of PI effort by 25% or more. NIH prior approval required when expenditures in a direct cost category increase/decrease by more than 25% of the total award (N/A to modular grants).
NASA One time extension for up to 12 months may be approved institutionally. NASA must be notified with supporting reasons no later than 10 days prior to expiration date. Pre-award costs may be approved institutionally for cost incurred within 90 days preceding the effective date NASA prior approval is required for all subcontracts greater than $100,000 not included in the approved budget. Subcontracts of $100,000 or less not included in the approved budget may be approved institutionally. NASA prior approval is required for change of PI, absence of PI for 3 months or more or reduction of PI effort by 25% or more. Per award terms.
ONR ONR prior approval is required. Pre-award costs may be approved institutionally for cost incurred within 90 days preceding the effective date AFOSR/AFRL prior approval required for subcontracts not included in the approved budget. ONR prior approval is required for change of PI, absence of PI for 3 months or more. Per award terms.
DOE One time extension for up to 12 months may be approved institutionally. DOE must be notified with supporting reasons no later than 10 days prior to expiration date. Pre-award costs may be approved institutionally for cost incurred within 90 days preceding the effective date DOE prior approval required for subcontracts not included in the approved budget. DOE prior approval is required for change of PI, absence of PI for 3 months or more or reduction of PI effort by 25% or more. Per award terms.

Issued: June 2015