The Office of Sponsored Programs strives to provide our faculty with responsive, high-quality service. Our office offers assistance to faculty and staff in two areas, Sponsored Projects and Post Award Management. The Grant Process pathway is available to help successfully guide University community through the funding process.
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The Sponsored Projects (OSP) team supports faculty and staff in obtaining and managing sponsored awards, as well as review and approval of proposals sent to all external sponsors.
Submission of Proposals – Internal Deadline
An increasingly competitive funding climate, combined with heightened compliance requirements, accentuates the need for greater adherence to the 4 business day policy. As a reminder,
- Faculty should notify OSP of upcoming grant proposals as early as possible to ensure there is time for a comprehensive review of grant requirements.
- All materials (boilerplate and administrative documents (i.e. Budget/Justification, Biosketch, Current and Pending, Facilities, etc.), science, and approved cert form) must be submitted to OSP at least 4 business days prior to the submission deadline. Technical pieces may continue to be refined during the 4 business days; however, drafts must be provided to ensure compliance with sponsor requirements.
- Faculty are strongly encouraged to secure commitments (e.g., cost-share, etc.), particularly those that involve the Office of Research and Innovation, well in advance of finalizing the proposal documents.
- If help is needed for editing or proofreading, including the development of the proposal content, improving the accuracy of language, flow, and overall readability, and checking for grammar and spelling, a lead time of at least three (3) weeks is required.
If OSP receives a proposal without being afforded the appropriate lead time noted above, the proposal will be subject to a limited review and will only verify the minimum proposal elements to ensure compliance with University policies and federal regulations. In a limited review, OSP does not review the specific proposal requirements or check to ensure that all proposal elements are correct and have been included for submission. Rather, the PIs are responsible for ensuring that the proposal is compliant with all applicable guidelines. If a proposal that received a limited review is later found to be noncompliant with University or sponsor policy, OSP reserves the right to withdraw the proposal and if an award is made, the school and department will be responsible to cover costs incurred as a result of proposal errors. Such costs might include cost-sharing commitments or unallowable commitments of UTD resources.
Adherence to this policy will ensure that OSP can assist faculty in submitting timely and high-quality applications. If you have any questions about this policy, please contact Emily Lacy, Associate Director, Office of Sponsored Projects.
Grant Proposal Editing/Writing Resources
The Office of Research and Innovation is pleased to announce Grant Proposal editing/writing resources to help prepare faculty competitive proposals. The Grant Writer resources will assist faculty in the development of small and large proposals across multiple agencies. The Office of Research and Innovation will cover the expenses associated with editor support.
We have a variety of Grant Proposal editors available with a track record of success in supporting faculty from other institutions. If any faculty member would like to take advantage of this opportunity, contact Emily Lacy to make arrangements.
Who Is My Grant Specialist?
The Post Award Management (OPM) team supports faculty and staff in managing sponsored awards and assuring proper stewardship of funding.
While providing central oversight for the post-award fiscal activities of all sponsored projects, OPM establishes sponsored projects cost center and budgets, reviews and validates transactions to support research, and acts as a liaison between Research and Billing/Accounts Receivable office.
OPM ensures compliance with applicable federal and state rules and regulations governing sponsored projects administration by creating and promulgating policies and procedures, developing training materials, conducting training programs. Partnering with PI, SPO, and the divisional administration, OPM ensures compliance with award terms and conditions, DOE, University, laboratory, and sponsor policies.
For a full list of sponsored programs administration support areas, review the Roles and Responsibility information page.
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The Office of Research Integrity and Outreach provides information on research activities which are governed by a number of research oversight committees and boards imposed by federal and state laws. Non-compliance can result in severe penalties to the institution, and in some instances, to the individual. It is the responsibility of faculty and staff to be familiar with UT Dallas policy as it relates to these research compliance areas.
For general questions concerning research administration, please review the Researcher’s Guide.
Research, Campus, and Environmental Safety
The University of Texas at Dallas is committed to supporting campus-wide research and academic safety. Minimizing risks, implementing safe practices, and making good safety choices is the responsibility of all University personnel. These personnel include those directly involved in conducting research, as well as the University functions that support them. Everyone must do their part to ensure safety across campus, including within University laboratories. Our hope is to develop and foster a climate of responsible health and safety work practices to recognize the value of safety, prevent accidents, and aid in getting the job completed with pride and professionalism. We are committed to ensuring that our community has the knowledge and tools necessary to carry out safety responsibilities.
Safety programs at UT Dallas are supported by the Office of Research Integrity and Outreach The Research and Academic Safety team is available to provide assistance in hazard Recognition, Assessment, and Mitigation, as well support for emergency Preparedness. Our goal is to ensure that our campus community has the tools needed to Perform safely each day in our laboratories, academic programs, campus activities, and community. This forms the foundation of our Safety RAMPP program.
Guidelines for research and academic safety and exposure to hazardous chemicals are included in the Texas Hazard Communication Act. Please see the Roles & Responsibilities for guidelines for Principal Investigators and Laboratory Personnel.
To ensure our safety goals are met, the University requires all researchers, staff, and visitors to UTD laboratories to complete research and academic safety training commensurate with any risks or hazards associated with their involvement in University labs. These requirements apply to any individual who may be exposed to hazardous material or equipment, including but not limited to, the following personnel who may perform laboratory functions:
- Non-faculty research scientists
- Lab staff (managers, supervisors, technicians, etc.)
- Students (graduates and undergraduates)
- Post-doctoral fellows
- University visitors
Safety training programs are designed to support all research and academic functions across the University. Courses offered include both online- and classroom-based instruction and cover both general research policies and procedures related to research and academic safety. Most courses are required for research compliance by Principal Investigators (PIs) and lab personnel involved in research at the University of Texas at Dallas. Specific requirements based on laboratory activity are listed in the Training section of this website.
Institutional Review Board (IRB)
Institutional Review Board (IRB) is a university-wide standing committee whose members are appointed annually by UTD’s President. The IRB has the authority to review, approve, disapprove, or require changes in all research or related activities involving human participants. The Office of Research Integrity and Outreach works directly with investigators and their administrative staff to facilitate submission of the required IRB documentation.
The primary mission of the IRB is to ensure the protection of the rights and welfare of all human participants in research conducted by university faculty, staff, and students. The IRB review process is guided by federal and state regulations, university policy, and the Belmont Report. IRB members include faculty, staff, and community members (scientists and non-scientists) who, in the aggregate, possess a broad range of interests and expertise that correspond with the areas of research reviewed.
Institutional Animal Care and Use Committee (IACUC)
UT Dallas is guided by federal regulations and ethical principles intended to ensure the humane care and use of animals in research so as to benefit human and/or animal health, the advancement of knowledge, and the good of society.
The primary mission of the Institutional Animal Care and Use Committee (IACUC) is to ensure the protection of the rights and welfare of all animals utilized in research as conducted by university faculty, staff, and students. The IACUC review process is guided by federal and state regulations, and university policy. IACUC members include faculty, staff, and community members (scientists and non-scientists) who, in the aggregate, possess a broad range of interests and expertise that correspond with the areas of research reviewed.
All research involving vertebrate animals that is conducted or authorized under the jurisdiction of The University of Texas at Dallas is subject to review by the IACUC. The review must be conducted before a project can be started.
Institutional Biosafety and Chemical Safety Committee (IBCC)
For a quick overview of the IBCC Protocol Process please view this flow diagram.
The University of Texas at Dallas assumes responsibility for maintaining required standards of biological containment and handling for activities conducted in its facilities involving potentially biohazardous materials, including recombinant and synthetic DNA (rDNA/sDNA) molecules, as well as for research involving particularly hazardous chemicals.
As such, the University has a standing committee known as the Institutional Biosafety and Chemical Safety Committee (IBCC) that oversees the responsible conduct in these areas, both in research and teaching laboratories. The IBCC is a university-wide committee appointed by the President with the charge of reviewing all protocols that involve any of the following:
- Recombinant DNA
- Pathogenic organisms or other potentially infectious materials
- Human and non-human primate cells/tissues, blood, or other biological materials
- Research with animals/animal tissues known to be potential reservoirs of zoonotic disease (e.g. mosquitoes, bats, armadillos)
- Biological toxins or select agents
- Particularly hazardous chemicals
The standards that will be maintained by this committee either meet or exceed the current NIH Guidelines for Research Involving Recombinant DNA Molecules, the CDC/NIH Biosafety in Microbiological and Biomedical Laboratories (BMBL), and UT Dallas policies.
Conflict of Interest (COI)
The University of Texas at Dallas (“UTD”) is committed to ensuring personal, financial, and organizational conflicts of interest do not interfere with the openness and productivity of our academic and research environments. UTD’s concern with conflict of interest reflects the ever-increasing complexity of our society, our various relations with each other and with outside institutions, along with the heightened national and governmental sensitivity to such matters. UTD takes the position that faculty and researchers can participate in situations involving the appearance for conflict in conjunction with appropriate monitoring by UTD administration.
The Office of Research Integrity and Outreach provides a framework for faculty and researchers to disclose and manage potential conflicts through education and procedures that emphasize transparency and accountability. UTD policies and procedures balance the professional autonomy of investigators inherent in the self-regulation of research with the institutional responsibility UTD accepts to know what conflicts might exist at the institution, and to manage, reduce, or eliminate those conflicts.
A conflict of interest or commitment is created when the personal, financial, or organizational interest of an investigator could bias or unduly influence the design, conduct, or reporting of research at UTD, or interfere with the investigator’s performance of his or her institutional responsibilities to UTD. Institutional responsibilities at risk for the appearance of conflict include data collection, publication of research results, intellectual property assignment and licensing, data management, purchasing, mentoring, and facilities use.
The University Research Integrity Committee (“Committee”) is charged with assuring the integrity of research endeavors undertaken at and on behalf of UTD by identifying and addressing situations involving the appearance or occurrence of conflicts of interest and commitment. The Conflict of Interest Office (“COI Office”) within the Office of Research Integrity and Outreach is responsible for administering the Committee and assisting the Committee in assuring institutional and investigator compliance with federal and state laws and regulations concerning conflict of interest and commitment. The COI Office provides the education and procedures needed by investigators to identify and manage research and other responsibilities at risk for the appearance of conflict of interest or commitment.
U.S. export control law regulates the export of and access to data, technologies, software, and hardware for reasons of foreign policy, national security, and trade protection. All UT Dallas employees are required to comply with export control regulations as they apply to instruction, research, and service at the University.
This site provides information, resources, and guidance for UTD faculty, staff, and students about the impact of export control regulations at the University. Although export control regulations cover a wide range of activities, the following are most pertinent to UT Dallas:
- Accepting restrictions on publishing, proprietary information, or access to research results
- Employing foreign nationals on research projects
- Shipping or carrying certain data, software, or devices outside of the US
- Traveling to embargoed countries
Responsible Conduct of Research (RCR)
The University of Texas at Dallas is committed to conducting research in a scientifically responsible and ethical manner, and expects all students and employees to follow relevant guidelines, policies, and regulations (see UTDPP1070). Students, postdocs, faculty, and staff who participate in research at UT Dallas or any of its related centers or institutes may be required to participate in Responsible Conduct of Research (RCR) training as part of their participation in federally sponsored research or as required in undergraduate or graduate research training programs. The Principal Investigator/Project Director is responsible for ensuring compliance with any specific requirements of the grant or contract and for ensuring that all personnel associated with the research also comply with such policies (see UTDPP1065).
The Office of Research Core Facilities (RCF) are organized into several cores:
The core houses state-of-the-art instruments and technology for researchers on-campus and external users to provide affordable support for basic research and translational research in biological and interdisciplinary sciences. This core facility is operated by Office of Research and Innovation and employs dedicated full-time technical staff to operate and maintain the equipment. The Histology Core provides support for processing and embedding of tissue samples, sectioning and slide preparation, cell culture, and sample imaging. The Imaging Core houses advanced imaging systems, including an electron microscope, confocal laser scanning microscopes, a multiphoton intravital imaging system, and various other optical microscopes.
The UTD Genome Center offers a high-level of expertise in next generation sequencing technology to support research at the University of Texas at Dallas and across the North Dallas area. We provide sample QC, as well as library preparation and sequencing service for Next Generation Sequencing using Nextseq 500 sequencer. We are equipped with the state-of-art instruments for preparing high quality samples for NGS, including a Fragment analyzer, Qubit 3.0 Fluorometer, and QuantStudio 6. Also, a Fluidigm C1 system is available for single-cell sequencing and QuantStudio 6 is available for multiplexing PCR in 384-well block format.
The core provides support for spectroscopic and analytical work for proteins and polymers, and is open to internal and external users. The core houses a large number of dedicated instruments such as the 600MHz NMR and cryo-TEM, Agilent spectrometers, and various plate readers. The core is well equipped with various instruments to analyze solids, liquids, and thin-film samples.
The UTD Flow Cytometry or Cell Characterization core offers flow cytometry support to researchers on campus, external users, and is located in the NSERL building. Currently there is a BDAria Fusion for sorting and BDFortessa for analysis. Additional services include assistance in panel design, experimental design, and troubleshooting.
The Office of Research and Innovation provides state-of-the-art facilities for the University of Texas at Dallas, including the Natural Science Engineering Research Laboratory (NSERL), Bioengineering and Sciences Building (BSB), Research Operations Center (ROC), and Research Operations Center West (ROW).
The Office of Technology Commercialization (OTC) works with UT Dallas researchers and external partners to bring the fruits of UT Dallas innovation to the public through commercialization.
- For information about technologies available for licensing to startups or existing companies, visit our Technology Showcase.
- UT Dallas researchers who wish to submit their invention for assessment should see Forms and Agreements.
- UT Dallas Inventors learn more about the assessment and commercialization process, relevant university policies, and intellectual property.
- Learn about resources for UT Dallas-affiliated startup companies and the Venture Development Center.
- UT Dallas has spun off over a dozen startup companies.
The OTC is responsible for the management of all innovations that result from research conducted at UT Dallas. The mission of the OTC is to effectively and efficiently facilitate the evaluation, protection, patenting and transfer of commercially viable, UT Dallas innovations for the economic, social, environmental and cultural benefit of the citizens of the region and the state of Texas and society in general. Our goals include:
- Implement processes for the efficient evaluation and management of UT Dallas innovations.
- Effectively transfer commercially viable technologies to the market.
- Create and maintain a world class program for proactively facilitating the creation of UT Dallas Startups.
- Maintain customer-centric operations that will attract and retain UT Dallas commercialization customers including inventors, investors and industry partners
The OTC takes a collaborative, partnering approach when working with inventors, industry partners, and investors. We strive to be flexible, facilitative, market-oriented, and creative with the objective of establishing long-term, mutually beneficial relationships with our faculty and industry partners.
The Office of Research Information Systems (ORIS) provides support and resources to aid researchers in the pursuit of knowledge and scientific advancement. Services offered include data management guidance, website and application development, multimedia communication, and IT support for administrative research staff members.