Welcome! What are you shipping today?

Documents

General Correspondence includes physical or electronic documents related to the general business of the University and public documents, such as the following:

  • Visa paperwork
  • Employment documents
  • Student enrollment and transcript paperwork
  • Published data or research results

General Correspondence does not include documents containing proprietary or export-controlled information. Such documents should be designated as Technical Data. (Note: Documents containing confidential student information should be sent as General Correspondence.)

Are you shipping domestic or international?

What you need to ship: eShipGlobal will direct you to the Ship Domestic module. You do not need to provide any information about the item you are sending.

What information you need to ship: eShipGlobal will ask you to indicate that you are sending General Correspondence. You should select ‘No’ confirming that your documents do not contain confidential or export-controlled information. You will continue to Item Selection. Please state the type of document you are sending for record-keeping.


Technical Data

Technical Data includes physical or electronic documents related to research activities at the University that are unpublished or that include confidential or controlled information, such as the following:

  • Blueprints
  • Plans
  • Diagrams
  • Models
  • Formulae
  • Tables
  • Engineering designs or specifications
  • Manuals
  • Instructions

Technical Data should be reviewed with the Export Compliance Officer (ECO) to ensure the data or information you are sending cannot be used in production, development, or use of an export-controlled item, or has any nondisclosure obligations that must be met before the data can be shared. For international shipments, the ECO will provide you with the appropriate export designations requested by eShipGlobal during Item Selection.

Are you shipping domestic or international?

What you need to ship: eShipGlobal will direct you to the Ship Domestic module. You do not need to specify the documents you are sending. Please note any related UTD Project IDs in the ‘Shipment Reference’ field.

Please contact the Export Compliance Officer to review whether the data or information you are sending contains export-controlled information or any confidentiality or nondisclosure restrictions.

What you need to ship: eShipGlobal will ask you to indicate whether you are sending Technical Data. eShipGlobal will then ask you to indicate whether the technical data contains export-controlled information or any confidentiality or nondisclosure restrictions. You will then describe the type of technical data and enter the export designations provided by the ECO. After adding the item, please state the purpose of the shipment and any related UTD Project IDs in the ‘Shipment Reference’ field.


Software

Software is controlled by export control regulations when the program has applications in the development, use, or production of military or dual-use items, including munitions, nuclear materials, navigation, and missile technology. Examples of controlled programs include:

  • Crytographic enabling systems and software
  • Information security software
  • Lithography software
  • Software specially designed for development or use of military vehicles and equipment

Computer encryption software and equipment are controlled by export regulations and may create issues for international shipments and travelers. Restrictions on sending or carrying encrypted devices vary based on destination and the encrypted device. Mass market encryption software is generally excluded from export restrictions.  Please contact the UTD Information Security office for more information on how UTD laptops are encrypted, and how you can request an unencrypted laptop for international travel.

Software may also be encumbered by sponsor or license obligations that need to be met before the program, or items or data created using the program, can be shared outside UTD. Please contact the Office of Sponsored Projects or Contracts Administration to verify the terms of use on the software you intend to share.

Please contact the Export Compliance Officer if you would like to review your software to ensure there are no export restrictions on the programs before the software is sent or carried outside of the US. If the software is restricted, the ECO will assist in securing authorization for the export.

Are you shipping domestic or international?

What you need to ship: eShipGlobal will direct you to the Ship Domestic module. You do not need to specify the software you are sending. Please note any related UTD Project or Contract IDs in the ‘Shipment Reference’ field.

Please contact the Export Compliance Officer to review whether there are export or terms-of-use restrictions on the software you are sending.

What you need to ship: eShipGlobal will ask you to indicate whether you are sending software. eShipGlobal will then ask you to indicate whether the software has export or confidentiality restrictions. You will then describe the type of software and enter the export designations provided by the ECO. After adding the item, please state the purpose of the shipment and any related UTD Project or Contract IDs in the ‘Shipment Reference’ field.


Products

Are you shipping any of the following?

  • Hazardous chemicals
  • Biological materials
  • Radioactive materials
  • Lithium Batteries
  • Dry ice
  • Confidential, sensitive, or export-controlled information?
  • Technology described in, or is part of, an Invention Disclosure that UTD is protecting or has protected by one or more patents, or pending patents?
  • Intellectual property exclusively licensed by UTD to another party?
  • Any material that was received from another party under an agreement (e.g., Material Transfer Agreement, Sponsored Research Agreement, or commercial purchases with use limitations) that prohibits or limits redistribution or further transfer of such material?
  • Any material or technology that was created or discovered using external research funding (e.g., government, industry, or foundation grant, gift, or contract)?

Are you shipping domestic or international?

What you need to ship: eShipGlobal will direct you to the Ship Domestic module. You do not need to specify the products you are sending. Please note any related UTD Project or Contract IDs in the ‘Shipment Reference’ field.

What you need to ship: eShipGlobal will ask you to indicate you are sending Products. eShipGlobal will then ask you to indicate whether the items contain export-controlled information or any confidentiality or nondisclosure restrictions. You will then select an ‘Item’ from the database, which will import export designations provided by the ECO. Please email the ECO if you need a new item added to the UTD database. After selecting your item, please state the purpose of the shipment and any related UTD Project or Contract IDs in the ‘Shipment Reference’ field.



Information for New Shippers

This guide can help you prepare the information you need to create a shipment in eShipGlobal. UTD uses eShipGlobal for all shipments, domestic, and international. To get an account with the eShipGlobal online shipping center for UT System, please use UTD’s online form to Request Access to eShipGlobal.

For more information on shipping and mail, please visit Mail Services or contact crms@utdallas.edu.

For more information on shipping research materials, please contact the Office of Research:

Click here to download a fillable Shipping Information Form.